From weeks of grant pursuit to a daily morning ritual
An AI multi-agent swarm built on n8n that automates SBIR opportunity discovery, capability matching, and proposal drafting — turning a manual, weeks-long process into an automated daily workflow.
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Automating the race for government funding
In the race for government contracts and innovation grants, the ability to move quickly and respond precisely is often the difference between winning and missing out. The Small Business Innovation Research (SBIR) program offers valuable federal funding, but the process of identifying, evaluating, and responding to opportunities is time-intensive and error-prone.
Digital Scientists engineered an intelligent, end-to-end automation system that transforms the SBIR pursuit process into a streamlined daily workflow. Built with a coordinated network of AI agents, this solution actively monitors solicitation portals, maps opportunities to your business capabilities, and generates first-draft proposals in a matter of minutes.
The outcome? More qualified bids, greater efficiency, and better use of your internal resources.
>90%
Reduction in screening time
Hours
Not weeks for draft proposals
Daily
Automated opportunity digests
6
AI agents working in concert
Funding opportunities shouldn’t limit growth
Responding to SBIR solicitations is a high-stakes, manual process that drains time from the teams best equipped to win the work. For most organizations, these challenges don’t just delay progress — they limit growth.
Inefficient portal monitoring
Manually checking multiple portals is inconsistent and time-consuming
No clear fit scoring
Difficult to assess opportunity alignment without structured evaluation
Senior time consumed
Proposal development consumes hours of senior team capacity
Missed opportunities
Opportunities slip through the cracks due to bandwidth constraints
Transform grant pursuit into an effortless, AI-powered morning ritual that lets small businesses surface the right opportunities and craft winning proposals in minutes, not weeks.
SBIR Complete System Flow
Automated Workflow Pipeline
Daily at 6 AM — Proposal Refinement
Three focused phases
The AI agent swarm operates through three coordinated phases — each handled by specialized agents that work together to move from raw data to actionable proposals.
Phase 1
Capability Analysis
AI agents scan structured and unstructured internal data to extract and normalize relevant skills, technologies, and experience. This information is formatted into a consistent capability profile — an always-current representation of what your team can deliver.
Phase 2
Opportunity Discovery
New solicitations are pulled automatically from official sources, cleaned of formatting inconsistencies, and evaluated for alignment. Using advanced semantic matching, each opportunity is scored and ranked based on how well it fits your capability profile — so you only spend time on the most promising leads.
Phase 3
Proposal Development
When a high-potential opportunity is identified, AI agents begin building a draft proposal — generating tailored project descriptions, measurable objectives, key milestones, and a preliminary work plan. Drafts are delivered same-day, giving your team a significant head start and reducing the lift required to finalize submissions.
A secure, modular foundation
Our implementation is built on a technology stack that integrates seamlessly into existing operations while maintaining enterprise-grade security.
n8n
Visual orchestration of AI workflows and decision logic
AI Agents (Model-Agnostic)
Specialized roles: cleansing text, semantic scoring, drafting proposals
Google Workspace
Centralized workspace for structured data and collaborative documents
Slack
Automated morning updates with actionable opportunity summaries
REST APIs
Live data from SBIR.gov, GitHub, and internal sources
Security
OAuth and scoped API keys for controlled, auditable access
The AI agent platform turns proposals into a strategic advantage
>90%
Reduction in screening time
Ranked opportunity digests are delivered directly via Slack and email each morning — no more manual portal checking
Same-day
Faster proposal generation
First-draft proposals including objectives, milestones, and work plans are created within hours of opportunity identification
Smarter
Stronger bid/no-bid decisions
Opportunities are prioritized based on real-time alignment with your internal capabilities via semantic scoring
Scalable
Built to grow with you
The system adapts to new agencies and higher proposal volumes without requiring rework or additional headcount
More than a technology vendor
Digital Scientists combines deep experience in artificial intelligence, process automation, and human-centered design to solve your most complex operational challenges. We’re a long-term partner who helps you streamline operations, scale efficiently, and win with confidence.
Schedule a Free Strategy CallReady to accelerate proposal generation?
If you’re spending too much time identifying opportunities and crafting proposals — or missing out entirely — there’s a better way. Let’s talk about how an AI-enabled solution can help you respond faster, focus on winnable bids, and free up your team for high-value work.