AI Agent Implementation
AI Multi-Agent Swarm to Surface Opportunities and Generate Winning Proposals
ai, public sector, cloud, web, n8n, ai agents
overview
In the race for government contracts and innovation grants, the ability to move quickly and respond precisely is often the difference between winning and missing out. The Small Business Innovation Research (SBIR) program offers valuable federal funding, but the process of identifying, evaluating, and responding to opportunities is time-intensive and error-prone.
Digital Scientists engineered an intelligent, end-to-end automation system that transforms the SBIR pursuit process into a streamlined daily workflow. Built with a coordinated network of AI agents, this solution actively monitors solicitation portals, maps opportunities to your business capabilities, and generates first-draft proposals in a matter of minutes.
The outcome? More qualified bids, greater efficiency, and better use of your internal resources.
industries
- AI
- Cloud
- Public Sector
/Government - Web
services
- AI & machine learning
- Custom software development
- Solution architecture
- Product strategy
the vision
To transform grant pursuit into an effortless, AI-powered morning ritual that lets small businesses surface the right opportunities and craft winning proposals in minutes, not weeks.
The challenge
Responding to funding opportunities shouldn’t slow you down,
but for most organizations it does:
- Manually checking multiple portals is inefficient and inconsistent
- It’s difficult to assess fit without clear scoring
- Proposal development consumes hours of senior team time
- Opportunities slip through the cracks due to lack of bandwidth
- These challenges don’t just delay progress—they limit growth.
The Outcome
With Digital Scientists’ automated AI agent platform,
the proposal process becomes a strategic advantage
- >90% reduction in screening time — Ranked opportunity digests are delivered directly via Slack and email each morning
- Stronger bid/no-bid decisions — Opportunities are prioritized based on real-time alignment with your internal capabilities
- Faster proposal generation — First-draft proposals—including objectives, milestones, and work plans—are created within hours
- Scalable infrastructure — The system is built to grow with you, adapting to new agencies and higher proposal volumes without requiring rework
How We Do It
Our implementation is built on a secure, modular technology foundation that integrates seamlessly into your operations:
n8n — Enables visual orchestration of AI workflows and decision logic
AI Agents (Model-Agnostic) — Each agent is assigned a specialized role, including:
+ Cleansing solicitation text
+ Matching capabilities via semantic scoring
+ Drafting content for proposals
Google Workspace — Serves as the centralized workspace for structured data and collaborative documents
Slack — Automates morning updates with actionable opportunity summaries
REST APIs (e.g., SBIR.gov, GitHub, internal sources) — Provide live, reliable input data
Security — Uses OAuth and scoped API keys for controlled and auditable access
Three Focused Phases
1. Capability Analysis
AI agents scan structured and unstructured internal data to extract and normalize relevant skills, technologies, and experience. This information is formatted into a consistent capability profile—an always-current representation of what your team can deliver.
2. Opportunity Discovery
New solicitations are pulled automatically from official sources, cleaned of formatting inconsistencies, and evaluated for alignment. Using advanced semantic matching, each opportunity is scored and ranked based on how well it fits your capability profile—so you only spend time on the most promising leads.
3. Proposal Development
When a high-potential opportunity is identified, AI agents begin building a draft proposal. They generate tailored project descriptions, measurable objectives, key milestones, and a preliminary work plan. These drafts are delivered same-day—giving your team a significant head start and reducing the lift required to finalize submissions.
Why Digital Scientists
Digital Scientists combines deep experience in artificial intelligence, process automation, and human-centered design to solve your most complex operational challenges. We’re more than a technology vendor, we’re a long-term partner who helps you streamline operations, scale efficiently, and win with confidence.
Ready to Accelerate Proposal Generation?
If you’re spending too much time identifying opportunities and crafting proposals or missing out entirely, here’s a better way. Let’s talk about how an AI-enabled solution can help you respond faster, focus on winnable bids, and free up your team for high-value work.
👉 Schedule a Free Strategy Call to see how Digital Scientists can help you automate, accelerate, and grow.